The Fine Art Of Writing A Resignation Letter

Take advantage of our easy-to-use Templates and Samples.

 

 


 

Need to write a resignation letter? Here are some of the best resignation letter examples you can use to leave your job, including basic and formal letters, two weeks notice, no notice, short notice, personal reasons, new job, and retirement.
Whatever the circumstances of your departure, the samples below can help you craft a polite and appropriate resignation letter. Get ideas on what information to include in your letter, what to leave out and when and how to submit a letter formalizing your resignation from a job.

 

A.  Two Weeks Notice Letter of Resignation Sample
If you have decided to resign from your job, it is customary to provide your employer with two weeks notice. Whatever the reason for your leaving, two weeks gives an employer enough time to come up with plans to cover your absence, whether they need to fill the position immediately, or if they will reassign your tasks while interviewing candidates to replace you.

Company policies differ, and some employers will request that you leave immediately upon receiving your resignation.

Most, however, will appreciate the time to have you help with the transition. This can be beneficial to you as well, offering you the opportunity to leave the position with a good impression of your professionalism.

Use this resignation letter example when you are providing your employer with two weeks notice of your resignation. You don’t need to include any more information than the fact you are leaving and when your last day of work will be.

If you wish, you can also include a thank you for the opportunity provided and the experience you gained while working with the company. As with all resignation letters, brevity is advantageous and it’s best to avoid mentioning anything negative about your employer or co-workers. Maintain professionalism with everyone, always. You never know whose path may cross yours in the future.

Two Weeks Notice Resignation Letter Sample:

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Mr./Ms. Last Name:

I am writing to announce my resignation from Company Name, effective two weeks from this date.

This was not an easy decision to make. The past ten years have been very rewarding. I’ve enjoyed working for you and managing a very successful team dedicated to a quality product delivered on time.
Thank you for the opportunities for growth that you have provided me.

I wish you and the company all the best. If I can be of any help during the transition, please don’t hesitate to ask.

Sincerely,

Your Signature
Your Typed Name

 

B.  Simple Letter of Resignation Sample
Keep Your Letter Short and Simple

A resignation letter allows you to cut through any confusion that could result during a conversation. Your letter does not need to be lengthy. See below for a sample resignation letter that is brief and to the point. The main items to include in the letter are:

 

– The fact that you’re leaving the company
– Your last date of work

 

As well, it is both appropriate and polite to include a thank you for your time at the company and an offer to assist during the transition as you exit if you will be available.

It’s possible that the letter will be included in your employee file with the company, and consulted if you request a reference in the future.

 

So even if you are disenchanted with your job, resist the temptation to comment negatively on fellow employees, your manager, or the company. There is no need to give the employer any more information than they need to know, which is the fact that you are resigning and when you are leaving.

 

Use this letter of resignation sample to help you write your own letter that formally informs your employer that you are submitting your resignation.

 

 

Printed Letter of Resignation Sample

 

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

 

Date

 

Name
Title
Organization
Address
City, State, Zip Code

 

Dear Mr./Ms. Last Name:

 

Please accept this letter as formal notification that I am leaving my position with XYZ company on September 15.

 

Thank you for the opportunities you have provided me during my time with the company. If I can be of any assistance during this transition, please let me know.

 

Sincerely,

 

 

Your Signature
Your Typed Name

 

C.  Nurse Letter of Resignation Sample
What to Include

 

Your resignation letter must give in clear words the date you will officially quit so that the employer can find a replacement. You can also thank his/her senior and colleagues for all their help and support through the means of these letters. A resignation letter not only paves a path for new job but also helps to maintain cordial relationship with your previous employer.

 

Nursing resignation letters must consist of the formal salutation, a subject line, the sender’s and recipient’s name and job position as well as a strong body of the letter which is written in a polite tone.

 

Here we take a look at nurse sample resignation letter that can be referred to when you plan on resigning from your job and need a letter that will help you make the process much easier and simple.

 

This letter format will ensure that you leave your current job for a better opportunity and still ensure that you maintain a healthy relation with your previous supervisor and employer.

 

 

Nurse Resignation Letter

 

Your name, RN
Address
City, State, Zip

 

Your manager’s name
Their Title
Company Name
Address

City, State, Zip

 

Date

Dear Mr. / Ms. Last Name

 

I am writing to inform you of my resignation from the position of Head Floor Nurse Coordinator at the Happy House Retirement Home. My last day of work will be May 30.

 

Working at the Happy House has been rewarding in many ways, and I wish all the residents and the staff good luck in the future.

 

Please let me know if I can assist in the transition in any way.

 

Respectfully yours,

 

Signature
Your typed name, RN

 

D.  Basic Letter of Resignation Sample
When you are resigning from employment, it’s proper protocol to provide your employer with a formal resignation letter for your employee file.

 

A resignation letter is a way to formally announce your resignation, even if you have already discussed your resignation with your boss and/or Human Resources. Writing a letter is also a courtesy that can help you maintain a positive relationship with your employer.

 

Below is a sample resignation letter.  Use the sample resignation letter below as a template for your own letter. Be sure to rewrite the letter to fit your particular employment situation.

 

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

 

 

Date
Name
Title
Organization
Address
City, State, Zip Code

 

Dear Mr./Ms. Last Name:
I would like to inform you that I am resigning from my position as Account Executive for the Smith Agency, effective August 1.

 

Thank you very much for the opportunities for professional and personal development that you have provided me during the last five years. I have enjoyed working for the agency and appreciate the support provided me during my tenure with the company.

 

If I can be of any help during this transition, please let me know.

 

Sincerely,

 

Your Signature
Your Typed Name

 

E.  New Job Letter of Resignation Sample

When you need to resign from your job to begin a new job opportunity, it’s important to do so in a professional way. Keep your letter positive, complimentary, and appreciative of your tenure with the company. You don’t need to elaborate on the reasons you are leaving, particularly if they aren’t positive ones.  See below a sample resignation letter.

Resignation Letter Sample – New Job Opportunity

 

Here is a resignation letter sample to tell your employer that you’re leaving your job because you were offered a new opportunity. Use this sample as a guide when writing your own letter. However, be sure to change the details of the letter to fit your own circumstances.
Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email
Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Mr./Ms. Last Name:

I am writing to formally notify you of my resignation from my position at PQR. I was recently offered a new opportunity with a company headquartered very close to my home, and have decided to take their offer.
Currently, I spend several hours a day commuting and this new opportunity will allow me more time with my family outside of work. My last day of employment with PQR will be May 31st.

 

My years at PQR have been some of the best of my life. I will miss my job and the incredible people I have had the pleasure of working with throughout the years. I cannot thank you enough for all of the opportunities and experiences you have provided me during my time with the company.
I appreciate your support and understanding, and I wish you all the very best. Please let me know if I can be of any assistance during the last few weeks of my time here.

 

Sincerely,

Your Signature
Your Typed Name

 

F.  Personal Reasons Letter of Resignation Sample
When you are leaving your job because of personal reasons, it can be difficult to know what to say to your boss. In some cases, you will want to explain your reasons for leaving. In other situations, you might want to keep your explanation vague.

 

No matter what, it is important that you write a formal resignation letter to your employer.

 

Below are tips for writing a resignation letter when you resign for personal reasons. You can use this sample as a template when writing your own letter.

 

 

Tips for Writing a Resignation Letter for Personal Reasons

 

 

Speak to your boss first. If possible, tell your boss about your plan to resign in person first. Then, follow up with an official business letter. You might also send this letter to human resources.

 

 

State the date. In your letter, state the specific date you plan to leave work. If possible, try to give at least two weeks notice.

 

 

Keep your reasons brief. You do not have to go into detail as to your personal reason for leaving. You can simply say, “I am resigning for personal reasons,” or “I am resigning because of a family problem that requires all of my time.” If you want to go into more detail (for example, to say you are leaving to be a stay-at-home parent, or because of a family illness), you can explain.

 

However, do not go into too much detail. You want to keep the letter brief.

 

 

Stay positive. You might need to ask your employer for a recommendation in the future. You may even apply for a job at the same company in the future. Therefore, stay positive when you talk about your experience at the company.

 

Be clear that you are resigning for personal reasons, not because of dissatisfaction with the job or organization.

 

 

Offer your help. If possible, offer your help during the transition period. You might offer to train a new employer, or help in some other way.

 

 

Ask questions. If you have any questions about the job, such as how you will receive any benefits, you can ask them in your letter.

 

 

Follow business letter format. Make sure to follow proper business letter format in your letter. Include a header with the employer’s name and address, the date, and your name and address.

 

 

Edit, edit, edit. You should also thoroughly proofread the letter before sending it. Again, you may need to ask for a recommendation from your employer, so you want all your work to be polished.

 

 

Resignation Letter Sample for Personal Reasons: 

 

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

 

Date
Name
Title
Organization
Address
City, State, Zip Code

 

Dear Mr./Ms. Last Name:

 

I am writing to inform you that I will be leaving Atlantic Co.

in one month. Although I have so enjoyed working with you and working for the company, personal reasons necessitate that I vacate my position and focus on improving my situation at home. My final day will be July 1st. Despite having to leave, I deeply appreciate the opportunities you’ve provided with me during my time as Online Sales Manager. I am very grateful for all of your assistance along the way.

 

I will do whatever necessary to ensure a smooth transition after I move on. I have several team members in mind who I believe would be strong candidates for a promotion to my position, or I would be happy to assist with the process of finding an external replacement. Please do not hesitate to be in touch about what I can do to help.

 

Once again, thank you so much for the opportunity to be a part of Atlantic Co. I do hope that we can stay in touch as business colleagues, and I look forward to working with you again in the future should the opportunity present itself. Many thanks for your understanding.

 

Sincerely,
Your Signature
Your Typed Name

 

G.  Formal Letter of Resignation Sample
When resigning from a position, it’s a good idea to send a formal letter of resignation as well as to inform your manager in person. A letter provides official notice that you are leaving your job, including your last date of employment. It also serves as evidence in your HR file that you have complied with your employer’s notice requirement (many companies require on their hiring contracts that employees provide at least two weeks’ formal notice of their intent to resign from their position).

 

 

What to Include in Your Resignation Letter: 

 

You don’t need to include the reason for your resignation. It is best to keep your letter simple and to the point. Resist the temptation to talk about your new position, vent about your colleagues or management, or to air a parting list of grievances.

 

You only need to include the fact of your resignation, your last day of work, and your best wishes for a smooth transition. If possible, however, it is also a good idea to mention the good experiences and career development support you had during your employment and to thank your employer for these opportunities. Such an expression of gratitude may help to ensure that your employer will be willing to serve as a professional reference for you in the future should the need arise.

 

Depending on the circumstances of your departure, your letter may be a follow up to a conversation with your supervisor where you discussed your intentions.

 

There are some crucial resignation do’s and don’ts, so make sure you carefully think through your actions before contacting your manager. Your resignation is your closing impression when you quit a job, and it’s always a good idea to leave on a positive note – to make your superiors and peers sorry to see you go.

 

A written letter, whether emailed or mailed, is important because it provides closure to your HR file. It also assures that all the appropriate supervisors and management have the information they need. Remember to be courteous and humble, regardless of the reasons you are leaving the job.

 

 

Formal Resignation Letter Sample

 

Here are formal resignation letter examples to use as a guide when you are writing regarding your intention to terminate your employment.

 

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

 

Date
Name
Title
Organization
Address
City, State, Zip Code

 

Dear Mr./Ms. Last Name:

 

I would like to inform you that I am resigning from my position as Marketing Supervisor for the Smith Company, effective October 1, 20XX.

 

Thank you for the support and the opportunities that you have provided me during the last two years. I have truly enjoyed my tenure with [insert Name of Company], and am more than grateful for the encouragement you have given me in pursuing my professional and personal growth objectives.

 

If I can be of any assistance during this transition in order to facilitate the seamless passing of my responsibilities to my successor, please let me know. I would be glad to help however I can.

 

Sincerely,

 

Your Signature
Your Typed Name

 

H.  Heartfelt Letter of Resignation Sample
When you send a letter of resignation to your employer, it’s good to add a word of thanks, if appropriate. You always want to leave a job on the best possible terms, and sending a heartfelt resignation letter can go a long way toward making your last impression as good as your first.

 

 

What a Heartfelt Resignation Letter Should Include:

 

 

Honest appreciation. Most people are bad fibbers, but good at sensing when others aren’t being genuine. Don’t spoil a networking opportunity by lying. It’s not a good idea to pretend that your neglectful boss was a helpful mentor, for example, or to praise the efficiency of the organization when every day on the job was a fire drill. Even bad jobs usually have some high spots. Search for those, and call them out for praise. Above all, be genuine.

 

 

Specifics. The best praise is specific, as well as personal and honest. Did your boss or coworker teach you a useful skill or provide an example that you’ll use as a model? Now’s the perfect time to mention it. Your resignation letter will linger longer in their memory, because you’ve attached your thanks to their specific behaviors. We all like to hear nice things about ourselves.

 

 

An offer of assistance. Replacing employees is difficult. This is true even if you’ve given appropriate notice, and even if the company has your replacement lined up. Training a new worker and helping them gel with the team takes time, effort, and money – all of which are in perpetually short supply at most organizations. By offering to help in the transition, you’ll stand out as someone who’s a team player even after you’ve officially left the team. It’s low-investment for you, since the odds are you’ll be called upon merely to answer a few questions here or there, or provide training before you leave. But the impression you’ll leave on your former manager and colleagues will be priceless. You can bet they’ll be willing to provide you with recommendations and job leads in the future.

 

 

Heartfelt Resignation Letter Example:

 

This resignation letter example includes appreciation for the opportunities provided by the employer.

 

Janet Smith
ABC School
983 Green Ave.
Ft. Worth, TX 76101

 

Dear Ms. Smith,

 

Please accept this letter of resignation from ABC School as sixth grade history teacher. My last day of employment will be June 3, 20XX.

 

Thank you so much for five excellent years at your school. I have worked alongside some excellent colleagues, and have had so many opportunities to grow and develop in my career field.

 

I will never forget my time at ABC School. Please let me know if you need any assistance with the transition.

 

All the best,

 

Signature
Paul Samson

 

I.  Professional Letter of Resignation Sample
When you resign from employment, it’s a good idea to provide the company with a professional resignation letter informing your employer that you will be resigning. This formal letter leaves the company with a strong and positive impression of you as an employee.

 

That can be helpful in the future, if you need a reference from the company or your manager. Plus, it’s always a good idea to put important information in writing — that way, you can ensure that your last day is known, and there can be no questions about when you are departing the company.

 

Use this letter example when you are providing your employer with notice. Note that the letter is brief and to the point — you have no obligation to share details about why you are leaving the company or where you are going next. See tips for what information to include in your resignation letter, as well as how to handle in-person communications during your remaining time at the company.

 

 

Professional Resignation Letter Example

 

January 15, 20XX

 

Ms. Margaret Manager
Chief Executive Officer
Acme Company
456 Main Street
Huntington, NY 12345

 

Dear Ms. Manager,

 

I am writing to notify you that I am resigning from my position as Customer Service Manager with Acme Company. My last day of employment will be February 1.

 

I appreciate the opportunities I have been given during my time with your company, as well as your professional guidance and support.

 

I wish you and the company the best of success in the future.

 

If I can assist with the transition, please do let me know.

 

Very sincerely,

 

Signature
Your typed name

 

J.  Relocation Letter of Resignation Sample
In general, there is no requirement for you to share details about why you are leaving a job in your resignation letter. In fact, being discrete is advantageous — there’s no reason for your employer to have personal circumstances on file, especially after you’ve departed the company. One exception to this rule is when you quit because you are relocating: In that instance, many employees choose to include that information in their resignation letter.

 

 

Why and How to Mention Relocation in a Resignation Letter

 

First, it’s important for your company to know to update your address. Second, leaving a job because of a relocation feels very neutral — you’re not leaving for more money, a better opportunity, or because you don’t like the company. It’s simply a logistical decision, and not a reflection on the company or your position there.

 

Without question, you should not share any negative opinions or feedback about the company, but letting the management know that you are leaving due to circumstances beyond their control can leave the door open for the future. In addition, having the fact in your employee file that you left the company due to relocation will give a good explanation to any future prospective employers checking your employment records.

 

Here are examples of a resignation letter to use when you’re relocating. As with any resignation letter, the most important details to include are your last day with the company, and the fact that you are departing.

 

You should also include your new address, or a good long-term permanent address where the company can send any correspondence.

 

 

Resignation Letter Example – Relocation

 

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

 

Date
Name
Title
Organization
Address
City, State, Zip Code

 

Dear Mr./Ms.

Last Name:

 

The purpose of this resignation letter is to inform you that I will be leaving my position with ABC Company effective October 1. I will be relocating to the New York City area in the near future.

 

I have appreciated both being part of the ABC team and the opportunities that have been provided to me during the last several years.

 

Please let me know if I can be of assistance during the transition. You can reach me at the above address if you have any questions or need any further information.

 

Sincerely,

 

Your Signature
Your Typed Name